Workflow

Episode 24: 5 tips for the accidental PM

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 2 Jan 2019 12:00:00 +0000

In this episode of Workflow, Brian and Tom talk about 5 tips for the accidental PM.

00:41 Intro (Recur 2018)
04:06 What is an accidental PM
10:05 Tip #1: Don’t Just Manage - Lead
15:44 Tip #2: Plan collaboratively with your team
20:47 Tip #3: Pick A Process, Any Process
24:45 Tip #4: Focus on the Customers needs
26:32 Tip #5: Keep your promises
31:36 Tips for taking action

Useful Links

Full Transcription

https://hello.rindle.com/episode-24-5-tips-for-the-accidental-pm/

Episode 23: Sub tasks (fireside chat)

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 12 Dec 2018 12:00:00 +0000

In this episode of Workflow, Brian and Tom talk about sub tasks, fireside chat style.

00:44 Intro (Recur 2018)
03:15 What is fireside chat?
4:08 The different types of sub tasks
08:31 How we think about sub tasks for Rindle
10:42 Use cases for sub tasks
17:36 Assigning a primary task versus a sub task
20:44 Planning with sub tasks

Useful Links

Full Transcription

https://hello.rindle.com/episode-23-sub-tasks-fireside-chat/

Episode 22: Are Gantt Charts dead?

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 5 Dec 2018 12:00:00 +0000

In this episode of Workflow, Brian and Tom talk about if Gantt charts are dead or not.

00:41 Intro (Gantt, iPhone tip, Zoom Chrome Extension)
08:13 What is a Gantt chart?
12:32 The history of Gantt charts
15:30 Are Gantt Charts dead?
29:23 How Gantt charts are useful
33:04 Tips for taking action!

Useful Links

Full Transcription

https://hello.rindle.com/episode-22-are-gantt-charts-dead/

Episode 21: 5 myths about more productive teams

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 28 Nov 2018 12:00:00 +0000

In this episode of Workflow, Brian and Tom talk about 5 myths about more productive teams.

00:38 Intro
09:50 Myth #1: Harmony helps. Everyone should just get along
12:13 Myth #2: It’s good to mix it up your team.
15:02 Myth #3: Bigger is better. Larger groups will produce a better result
19:30 Myth #4: Working remote is less productive
25:00 Myth #5: Working longer hours will get more work done
28:33 Tips for taking action!

Useful Links

Full Transcription

https://hello.rindle.com/episode-21-5-myths-about-more-productive-teams/

Episode 20: Part 2 Documentation...the good, the bad, the ugly

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 21 Nov 2018 12:00:00 +0000

In this episode of Workflow, Brian and Tom continue their conversation about creating documentation for projects. The good, the bad, and yes, the ugly!

00:41 Intro
01:07 How does Rindle document feature development? continued from Episode 19
05:23 Documentation for clients
15:59 Documenting rush projects
20:16 Tips for taking action!

Full Transcription

https://hello.rindle.com/episode-20-documentation-the-good-the-bad-the-ugly-part-2/

Episode 19: Part 1 Documentation...the good, the bad, the ugly

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 14 Nov 2018 12:00:00 +0000

In this episode of Workflow, Brian and Tom talk about creating documentation for projects. The good, the bad, and yes, the ugly!

00:46 What’s happening Brian and Tom (iPad Pro, Gantt)
05:31 Where we stand on documentation
12:54 How we structure our documentation at Rindle
17:57 How does Rindle document feature development?

Full Transcription

https://hello.rindle.com/episode-19-documentation-the-good-the-bad-the-ugly-part-1/

Episode 18: Why your team SHOULD disagree

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 7 Nov 2018 12:00:00 +0000

In this episode of Workflow, Brian and Tom talk about why your team SHOULD disagree.

00:40 What’s happening Brian and Tom (Coming soon in Rindle: Tasks, sales calls)
05:53 Topic intro
08:00 In a team meeting, each role has a different agenda
18:07 Team members will have different perspectives based on their personalities
22:00 Setting ground rules for discussions
30:23 Tips for taking action!

Useful Links

If Your Team Agrees on Everything, Working Together Is Pointless

Full Transcription

https://hello.rindle.com/episode-18-why-your-team-should-disagree/

Episode 17: Idea management for teams

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 31 Oct 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about idea management for teams.

00:40 What’s happening Brian and Tom (movies, in-home tech ecosystems)
03:11 Workflow automation webinar details
06:50 Idea management intro
08:14 Make sure every idea is captured
22:33 Recruit other people to expand your ideas
24:00 Test ideas and fail quickly
28:08 Tips for taking action!

Useful Links

Workflow Automation: how to hack your process and get more done with robots

Full Transcription

https://hello.rindle.com/episode-17-idea-management-for-teams/

Episode 16: 4 reasons PM methodologies fail

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 24 Oct 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about reasons PM Methodologies fail and how you can avoid it.

00:38 What’s happening Brian and Tom (movies, in-home tech ecosystems)
07:33 Inspiration behind this episode: Top 4 Reasons why your Project Management methodology Fails
08:24 1st reason: Complexity Creates Chaos
14:35 2nd reason: Process Overload
18:11 3rd reason: Too Much To Do, Too Little Time
23:33 4th reason: People, Politics, And Budget
29:12 Bring it back to the basics
37:55 Tips for taking action!

Useful Links

Full Transcription

https://hello.rindle.com/episode-16-4-reasons-pm-methodologies-fail/

Episode 15: Is your team overworked?

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 17 Oct 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about signs that your team is overworked and how to prevent it.

00:38 What’s happening Brian and Tom (football and babies)
02:41 Inspiration behind this episode: 5 signs your team is overworked
04:01 The first sign: People are working nights, early mornings and weekends
09:35 The second sign: People are missing family commitments for the job
13:58 The third sign: People seem more emotional
16:27 The fourth sign: Quality decreases
19:07 The fifth sign: Voluntary turnover increases
23:16 Tips for taking action!

Useful Links

Full Transcription

https://hello.rindle.com/episode-15-is-your-team-overworked/

Episode 14: How your team can use custom fields

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 10 Oct 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about custom fields. Why we’ve built them and how your team can leverage them.

00:40 What’s happening at Rindle (custom fields is launching)
03:38 What are custom fields?
04:55 Why we decided to build custom fields into Rindle
07:21 Examples of how they can be used
22:05 Custom fields vs. tags
24:35 The future of custom fields
26:28 Tips for taking action!

Useful Links

Learn more about Rindle's custom fields

Full Transcription

https://hello.rindle.com/episode-14-how-your-team-can-use-custom-fields/

Episode 13: Spreadsheets are killing your productivity

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 3 Oct 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about how spreadsheets are killing productivity in your team.

00:39 What’s happening at Rindle (Mirrors in action)
04:14 Prospect use case for spreadsheets
05:33 Why do they use spreadsheets
11:17 Downsides of using spreadsheets
14:47 There are better ways to manage projects that INCREASE productivity
29:44 Tips for taking action!

Useful Links

More on spreadsheets from our blog

Full Transcription

https://hello.rindle.com/episode-13-spreadsheets-are-killing-your-productivity/

Episode 12: Managing project stakeholder expectations

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 26 Sep 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about how to manage project stakeholder expectations.

00:42 What’s happening at Rindle (NFL viewer user experience, NY Air Show)
05:44 What is a stakeholder?
09:20 Things to do for managing stakeholder expectations
26:02 Things not to do for managing stakeholder expectations
32:59 Tips for taking action!

Full Transcription

https://hello.rindle.com/episode-12-managing-project-stakeholder-expectations/

Episode 11: What is workflow automation anyway?

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 19 Sep 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about how what workflow automation is, some of its benefits, and some example use cases.

00:45 What’s happening at Rindle (V3 is released! On to Custom Fields)
05:43 What is workflow automation?
08:12 The benefits of workflow automation
15:59 Workflow automation use case examples
30:42 Challenges using workflow automation
35:02 Tips for taking action

Helpful Links

Full Transcription

https://hello.rindle.com/episode-11-what-is-workflow-automation-anyway/

Episode 10: How to manage projects when you’re the worst PM with Asia Matos

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 12 Sep 2018 11:00:00 +0000

In this episode of Workflow, Brian and Asia talk about how to manage projects when you’re the worst project manager.

00:52 Quick intro
02:01 About Asia Matos
06:41 The importance of communication
11:38 Asia's workflow today
22:36 How is workflow different in a marketing department compared to a founder/freelancer
32:08 Asia's meeting rhythms
38:47 Tips for taking action

Helpful Links

Full Transcription

https://hello.rindle.com/episode-10-how-to-manage-projects-when-youre-the-worst-pm-with-asia-matos/

Episode 9: The benefits of visualizing your work.

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 5 Sep 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about the benefits of visualizing your work versus traditional task lists.

00:50 What's happening at Rindle (Tom's back from vacation, group meeting scheduling)
06:25 What does it mean to visualize your work?
09:57 The challenges with lists
21:03 The benefits of visualizing your work
36:13 Tips for taking action

Helpful Links

Full Transcription

https://hello.rindle.com/episode-9-the-benefits-of-visualizing-your-work/

Episode 8: How to structure your team's work

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 29 Aug 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about how to structure your team's work from projects, to workflows, to personal tasks.

00:38 What's happening at Rindle (Medium has a member tier)
07:51 What types of boards or projects should I have for my team?
08:33 Department/team board
11:44 Projects (start and end)
14:32 Workflows (ongoing)
17:41: Multi-board workflows
23:20 Personal tasks
25:07 Direct assignments in Rindle
28:15 The importance of using one system
33:39 Tips for taking action!

Full Transcription

https://hello.rindle.com/episode-8-how-to-structure-your-teams-work/

Episode 7: Working from home

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 22 Aug 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about the benefits and disadvantages of working from home.

00:45 What's happening at Rindle (Medium has a member tier)
04:36 Article - Case Closed. Work From Home is the World's Smartest Management Strategy
05:43 Working from home raises employee productivity
13:06 Working from home reduces attrition rates
22:45 Working from home lowers facility costs
26:41 Working from home results in few sick days
31:43 Working from home reduces payroll costs
36:54 Tips for taking action!

Helpful Links

Full Transcription

https://hello.rindle.com/episode-7-working-from-home/

Episode 6: 8 ways to drive software adoption in your team

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 15 Aug 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about 8 ways to drive software adoption in your team.

00:39 What's happening at Rindle (flip flops and more)
06:14 Our general thoughts on software adoption
09:07 #1 - Involve your team from the beginning
11:23 #2 - Choose software that is easy to use
14:19 #3 - Explain the key benefits for the software
17:01 #4 - Communicate at every stage of implementation
17:45 #5 - Don’t skip out on training
21:47 #6 - You lead, and they will follow
25:09 #7 - Be patient and nurture your team
27:11 #8 - Collect feedback along the way
30:32 Tips for taking action!

Helpful Links

Brian's favorite flip flops

Full Transcription

https://hello.rindle.com/episode-6-8-ways-to-drive-software-adoption-in-your-team/

Episode 5: How to find your meeting rhythm

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 8 Aug 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about their podcast creation process and meeting rhythms.

00:43 What's happening at Rindle (a bit on our podcast creation process)
07:28 David Hauser
10:54 What is meeting rhythm
14:10 Daily, weekly, monthly meetings
25:45 Tips for taking action!

Helpful Links

Zoom
Rev
Sketch
Simplecast
WordPress
GarageBand
SaaSFest
Scaling Up by Verne Harnish
Develop a Meeting Rhythm by David Cummings (Pardot)
Other articles on meeting rhythms
Why, What, How of a Weekly Meeting and Meeting Rhythms
How to ensure your business has the right meeting rhythm

Full Transcription

https://hello.rindle.com/episode-5-how-to-find-your-meeting-rhythm/

Episode 4: A baseline workflow for any team

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 1 Aug 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about a baseline workflow that can be used by any team.

00:43 What's happening at Rindle (a bit on our podcast/marketing workflow)
03:45 Intro to the baseline workflow
07:20 Our recommended baseline workflow
13:18 Benefits of this baseline workflow
16:23 How work should flow in this baseline workflow
26:45 Tips for taking action!

Helpful Links

Help article we wrote on this same baseline workflow (https://help.rindle.com/getting-started/best-practices-for-workflows-in-rindle)
Our webinar on how to create a Visual Workflow for your team (https://get.rindle.com/visual-workflow-webinar/)

Full Transcription

https://hello.rindle.com/episode-4-a-baseline-workflow-for-any-team/

Episode 3: Is Slack really where work gets done?

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 25 Jul 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about what Slack is good at, what it's not good at, and tips for using it.

00:42 What's happening at Rindle
03:30 How we use Slack
06:25 What Slack is good at
14:09 What Slack isn't so good at
26:45 Tips for using Slack!

Helpful Links

https://slack.com
https://slack.com/screenhero
https://get.slack.help/hc/en-us/articles/202009646-Make-an-announcement

Full Transcription

https://hello.rindle.com/episode-3-is-slack-really-where-work-gets-done/

Episode 2: Why time tracking sucks, most of the time!

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 18 Jul 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about the different ways time is tracked, when time tracking sucks, and when it doesn't.

05:10 How is time tracking used today
08:02 Why time tracking can suck
17:13 When tracking time does make sense
19:13 The arguments for time tracking
32:59 Tips for taking action!

Links

http://www.winwithoutpitching.com/the-manifesto/
https://magazine.vunela.com/why-timesheets-are-the-enemy-of-creativity-a6d8339c4296

Transcription

https://hello.rindle.com/episode-2-why-time-tracking-sucks-most-of-the-time/

Episode 1: Welcome to Workflow!

brian@rindle.com (Brian Faust & Tom Planer) — Wed, 11 Jul 2018 11:00:00 +0000

In this episode of Workflow, Brian and Tom talk about why they made this podcast, quick introductions, and what they believe in.

01:22 Why we're doing this podcast
05:52 Brian and Tom introduce themselves
14:30 What we believe
19:53 Show format
22:23 Tips to take action!

Full Transcription
https://hello.rindle.com/episode-1-welcome-to-workflow/